FileCatalyst Workflow

Use Any Browser For All Your Large File Transfer Needs

What is FileCatalyst Workflow?

FileCatalyst Workflow is a web portal that simplifies file exchange and boosts productivity by streamlining submission, distribution, and file sharing workflows.

Use Workflow to distribute files to anyone with an email address, with full tracking at every stage. Your external trading partners can also take advantage of the benefits of Workflow; they can submit files to your organization, and predetermined settings can use File Areas to store these files in your organization’s local storage or private cloud for remote collaboration. And to bridge any process gaps, you can use Workflow to send file upload requests to your external trading partners.

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See FileCatalyst Workflow in Action

Watch this brief video to see how FileCatalyst Workflow can help simplify file exchange and boost productivity. This is done in many ways, including:

  • Allowing users to submit files to your organization for processing, with full tracking at every stage
  • “File Areas” allow users to utilize your organization’s local storage or private cloud for collaboration, with online access from anywhere
  • Send requests to people outside of your network
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Explore FileCatalyst Workflow Use Cases

Send Large Files to Any Email Address

Forget about dreaded “bounced email” notifications with FileCatalyst Workflow. When used for distribution, FileCatalyst Workflow overcomes email file size limits by acting as a middleman in the file transfer process. Files are sent to the FileCatalyst Server using our Emmy® award-winning file transfer acceleration technology, and the recipients simply receive an email with an accelerated download link.

FileCatalyst email distribution
FileCatalyst file submission

Submit Large Files via Web Portal

FileCatalyst Workflow acts as a web portal where your clients can easily upload files. Create custom fields to collect any information or metadata that you need to process the job. Use these fields to gather information including quantities, sizes, special instructions – or any other data points you need for sorting, storage, or next steps.

Once collected, the files and metadata are combined into a “job.” Jobs may go through any number of phases pertaining to your workflow, which is tracked through the system until the job is completed.

Online Sharing & Collaboration with a Central Storage Location

FileCatalyst Workflow acts as your organization’s central storage location for one or more “web folders” – keeping all your files organized and managed. Users have remote access via a web browser to shared or personal files from anywhere in the world.

With FileCatalyst Workflow, organizations can both upload and download files, as well as assign sharing privileges to files on both individual account or group levels. Group folders, along with read/write permissions, can be assigned to any number of users.

FileCatalyst Collaboration
FileCatalyst Request Files

Request Files & Access Web Folders Anywhere

The Request Files workflow enables registered users to request files from anyone with an email address. When a request is received by a user, they click a link and are taken to an upload page. Files are uploaded to the folder chosen by the person who sent the file request.

  1. User sends file request link for target folder
  2. File request email
  3. File upload to targeted folder
  4. Confirmation email with link

Explore FileCatalyst Workflow Use Cases

Send Large Files to Any Email Address

FileCatalyst email distributionForget about dreaded “bounced email” notifications with FileCatalyst Workflow. When used for distribution, FileCatalyst Workflow overcomes email file size limits by acting as a middleman in the file transfer process. Files are sent to the FileCatalyst Server using our Emmy® award-winning file transfer acceleration technology, and the recipients simply receive an email with an accelerated download link.

Submit Large Files via Web Portal

FileCatalyst file submissionFileCatalyst Workflow acts as a web portal where your clients can easily upload files. Create custom fields to collect any information or metadata that you need to process the job. Use these fields to gather information including quantities, sizes, special instructions – or any other data points you need for sorting, storage, or next steps.

Once collected, the files and metadata are combined into a “job.” Jobs may go through any number of phases pertaining to your workflow, which is tracked through the system until the job is completed.

Online Sharing & Collaboration with a Central Storage Location

FileCatalyst Collaboration
FileCatalyst Workflow acts as your organization’s central storage location for one or more “web folders” – keeping all your files organized and managed. Users have remote access via a web browser to shared or personal files from anywhere in the world.

With FileCatalyst Workflow, organizations can both upload and download files, as well as assign sharing privileges to files on both individual account or group levels. Group folders, along with read/write permissions, can be assigned to any number of users.

Request Files & Access Web Folders Anywhere

FileCatalyst Request FilesThe Request Files workflow enables registered users to request files from anyone with an email address. When a request is received by a user, they click a link and are taken to an upload page. Files are uploaded to the folder chosen by the person who sent the file request.

  1. User sends file request link for target folder
  2. File request email
  3. File upload to targeted folder
  4. Confirmation email with link

“Our team has reliably used FileCatalyst Workflow for transferring biomedical research data for over four years now. The tool has contributed greatly to the advancement of science by aiding in the collection and secure transfer of literally thousands of patients records from hospitals as far away as India and Egypt. The unique features of FileCatalyst Workflow allowed us to move data from internet-restrictive countries such as Qatar and China without issue.”

— Founder of a Health Research and Informatics Application

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Key Features of FileCatalyst Workflow

FileCatalyst Workflow inserts files into your organizational workflows as soon as they are submitted. Upon submission, the progress of each file is tracked from beginning to end. Never lose track of a file transfer again.

Use FileCatalyst Workflow as your organization’s central web-based storage location where files can be accessed, shared, and configured in file areas through any web browser.

  • Send files of any size at accelerated speeds with FileCatalyst Workflow
  • Avoid mail server rejections when sending large attachments by using Workflow to send files as a download link within an email instead
  • Protect file download links with a password, PIN, or email authentication
  • View comprehensive file delivery report showing timestamps and all recipients who downloaded the files
  • Set download link expiry, and/or disable links, whether they’ve already been downloaded or not
  • Re-send existing download links to additional recipients
  • Set email address filters, limiting which addresses may be used to receive files
  • Integrate address books with auto-complete, and optionally integrate with an LDAP/Active Directory
  • Receive large files from customers via a public web-based upload portal; no login is required for external parties to upload files
  • Create shareable web-based File Areas for easy collaboration on large file sets; track changes to shared folders
  • Send custom file upload requests; requests can be time limited and/or protected by a password
  • Send files from local user disk, or files already uploaded to a File Area
  • Receive large files via web portals
  • Password protect submission portals or set up anonymous drop boxes for both internal and external users

Customize FileCatalyst Workflow to reflect your corporate look and feel with our easy to use templating system.

  • Create customized upload forms with custom fields to accommodate almost any large file transfer workflow
  • Modify look and feel using an advanced templating mechanism
  • Dynamic multi-lingual support
  • Pre-configured forms for submission, collaboration, and distribution workflows
  • Support for both user-based (login required) and public (no account required) submission and distribution
  • Deep customization options for: email templates, application language, and custom headers/footers
  • Support multiple templates for different users, groups, or workflows
  • FFMPEG integration to add low resolution video preview for video files
  • Dynamic field data capturing and automated form field population

With a web browser being the only requirement to use FileCatalyst Workflow, there isn’t a need to install any software for end users.

  • Works with any modern web browser
  • No browser plugin or client application required to transfer files
  • Works with most modern mobile devices
  • No software installation required for basic upload/download operations*
  • Works behind strict firewalls, only HTTP access required*
  • Optional browser plugin with an in-line installer provides file transfer acceleration, offline transfers (web browser can be closed during transfers), ability to transfer hundreds of files with complex directory structures, checkpoint restarting, and MD5 checksum
  • LDAP/Active directory integration

*without acceleration

Store user data on a local disk, NAS/SAN or Object Storage, including S3, Wasabi, Azure Blob, and more.

  • Post-processing operations can be done to files uploaded to the server
  • Integrate with an existing FileCatalyst Direct Server for acceleration, or use the internal non-accelerated server for stand alone operation
  • Map File Areas to existing SAN/NAS folders, using UNC paths
  • Seamless integration into upstream and downstream data processing
  • Automated job deletion and archiving
  • All file transfers default to HTTPS for basic transfers, and AES for accelerated UDP transfers
  • TLS 1.2 compatibility with custom cipher definitions
  • Add optional Reverse Proxy Server for DMZ to secure network connectivity
  • Multiple administrative access levels
  • IP filters allow black/whitelisting of specific IP addresses
  • Group-based permissions
  • 2-factor authentication for downloading email links
  • Multiple user access levels
  • Application is regularly pen-tested and follows secure development standards as per OWASP Top Ten
  • Optional data encryption at rest via FileCatalyst Direct Server
  • Review transaction history and data usage via a concise and easy to use dashboard, or via file transfer reports
  • Deploy on-premises to fully take advantage of your existing infrastructure,
  • Manage users and transactions via a secure and easy-to-use administrative interface, with multiple admin level accounts
  • Full control over storage targets, email notifications, file size limits, and content filtering
  • Logging of changes made by administrators
  • IP Filtering for admin accounts
  • Mass import/export of user accounts and address book entries
  • Detailed and comprehensive admin and end user documentation, with context sensitive help pages

Automate File Transfers

  • Create transfer tasks to automatically execute at set intervals. Files are sent or received based on custom settings, be it every 10 seconds or once a day
  • HotFolder allows you to set your bandwidth usage around a schedule, maximizing your bandwidth when you need it
  • Break jobs into subtasks with filters. Set inclusive or exclusive filters according to type, size or matched string
  • Create synchronization tasks that mirror and replicate large directories over the WAN for offsite disaster recovery backups

Accelerate File Transfers

  • Award Winning UDP-based file transfer acceleration
  • Transfer files hundreds of times faster than with HTTP
  • Guaranteed delivery with checkpoint restart
  • Fine grained control of bandwidth
  • No file size limits
  • Transfer files with the web acceleration plugin (TransferAgent) in the background. Web browser doesn’t need to remain open during transfer.
  • Perform common system management tasks via REST (manage users/groups, and configuration changes)
  • Transfer files using: Java, C++, CLI
  • Connected FileCatalyst Direct Servers can be connected to FileCatalyst Central for real time reporting, monitoring, and remote administration

See how Workflow Can Fit Your Organization

Get a personalized demo of this web-based file transfer workflow by FileCatalyst

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