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What is FileCatalyst Workflow?
FileCatalyst Workflow is a customizable web portal that simplifies file exchange and boosts productivity by streamlining submission, distribution, and file sharing workflows. Users may submit files to your organization for processing, with full tracking at every stage, or they may securely distribute files to anyone with an email address. In addition “File Areas” allow users to store files in your organization’s local storage or private cloud for collaboration, with online access from anywhere. Additionally users may send requests to other people outside of your network to send them files.
Forget about dreaded “bounced email” notifications with FileCatalyst Workflow. When used for distribution, FileCatalyst Workflow overcomes email file size limits by acting as a middleman in the file transfer process. Files are sent to the FileCatalyst Server using our Emmy® award-winning file transfer acceleration technology, and the recipients simply receive an email with an accelerated download link.
FileCatalyst Workflow acts as a web portal where your clients can easily upload files. Create custom fields to collect any information (metadata) you need to process the job. Use these fields to collect information including quantities, sizes, special instructions – or any other information you may need.
Once collected, the files and metadata are combined into a “job.” Jobs may go through any number of phases pertaining to your workflow, which is tracked through the system until the job is completed.
FileCatalyst Workflow acts as your organization’s central storage location for one or more “web folders” – keeping all of your files organized and managed. Users have remote access (via a web browser) to shared or personal files from anywhere in the world.
With FileCatalyst Workflow, organizations have the ability to both upload and download files, as well as assign sharing privileges to files on an individual account or group level. Group folders, along with read/write permissions, can be assigned to any number of users.
1. User Sends File Request link For Target Folder 2. File Request Email 3. File Upload To Targeted Folder 4. Confirmation Email with Link
Access Web Folder Anywhere
The Request Files workflow enables registered users to request files from anyone with an email address. When a request is received by a user, they click a link and are taken to an upload page. Files are uploaded to the folder chosen by the person who sent the file request.
“Our team has reliably used FileCatalyst Workflow for transferring biomedical research data for over 4 years now. The tool has contributed greatly to the advancement of science by aiding in the collection and secure transfer of literally thousands of patients records from hospitals as far away as India and Egypt. The unique features of FileCatalyst Workflow allowed us to move data from internet-restrictive countries such as Qatar and China without issue.”
Send large files as a download link in an email, instead of using large attachments which are often rejected by mail servers
Protect file download links with a password, PIN, or email authentication
View comprehensive file delivery report showing timestamps and recipients who downloaded the files
Set download link expiry, and/or disable links already downloaded
Re-send existing download links to additional recipients
Set email address filters, limiting which addresses may be used to receive files
Integrated address book with auto-complete, and with optional integration with LDAP/Active Directory
Receive large files from customers via a public web-based upload portal (no login is required for external parties to upload files).
Create shareable web based File Areas for easy collaboration on large file sets; track changes to shared folders
Send custom file upload requests; requests can be time limited and/or protected by a password
Send files from local user disk, or files already uploaded to a File Area
Seamless end user on-boarding
Works with any modern web browser
No browser plugin or client application required to transfer files
Works with most modern mobile devices
No software installation required for basic upload/download operations (without acceleration)
Works behind strict firewalls, only HTTP access required (without acceleration)
Optional browser plugin with an in-line installer will provide: file transfer acceleration, offline transfers (web browser can be closed during transfers), ability to transfer hundreds of files with complex directory structures, checkpoint restarting and MD5 checksum
LDAP/Active Directory Integration
Flexible data storage
Store user data on a local disk, NAS/SAN or Object Storage (S3, Wasabi, Azure Blob or others)
Post-processing operations can be done to files uploaded to the server
Integrate with an existing FileCatalyst Direct Server for acceleration, or use the internal non-accelerated server for stand alone operation
Map File Areas to existing SAN/NAS folders, using UNC paths
Seamless integration into upstream and downstream data processing
Automated job deletion and archiving
Fully customizable user experience
Create customized upload forms with custom fields to accommodate almost any large file transfer workflow
Modify look and feel using an advanced templating mechanism
Dynamic multi-lingual support
Pre-configured forms for submission, collaboration and distribution workflows
Support for both user-based (login required) and public (no account required) submission and distribution
Deep customization options for: email templates, application language, and custom headers/footers
Support multiple templates for different users, groups or workflows
FFMPEG integration, add low resolution video preview for video files
Dynamic field data capturing, and automated form field population
Advanced security features
All file transfers default to HTTPS for basic transfers, and AES for accelerated UDP transfers
TLS 1.2 compatibility with custom cipher definitions
Add optional Reverse Proxy Server for DMZ to secure network connectivity
Multiple administrative access levels
IP filters allow black/white listing of specific IP addresses
2-factor authentication for downloading email links
Multiple user access levels
Application is regularly pen-tested and follows secure development standards as per OWASP Top Ten
Optional data encryption at rest via FileCatalyst Direct Server
Review transaction history and data usage via a concise and easy to use dashboard, or via file transfer reports
Deploy on premises fully taking advantage of your existing infrastructure, or for cloud / SaaS deployments see FileCatalyst Spaces https://www.filecatalyst.com/solutions/filecatalyst-spaces/
Manage users and transactions via a secure and easy to use administrative interface, with multiple admin level accounts
Full control over storage targets, email notifications, file size limits and content filtering
Logging of changes made by administrators
IP Filtering for Admin accounts
Mass import/export of user accounts and address book entries
Detailed and comprehensive admin and end user documentation, with context sensitive help pages
File Transfer Automation
Create transfer tasks to automatically execute at set intervals. Files are sent or received based on custom settings, be it every 10 seconds or once a day
HotFolder allows you to set your bandwidth usage around a schedule, maximizing your bandwidth when you need it
Break jobs into subtasks with filters. Set inclusive or exclusive filters according to type, size or matched string
Create synchronization tasks that mirror and replicate large directories over the WAN for offsite disaster recovery backups
File Transfer Acceleration
Award Winning UDP-based file transfer acceleration
Transfer files hundreds of times faster than with HTTP
Guaranteed delivery with checkpoint restart
Fine grained control of bandwidth
No file size limits
Transfer files with the web acceleration plugin (TransferAgent) in the background. Web browser doesn’t need to remain open during transfer.
Perform common system management tasks via REST (manage users/groups, and configuration changes)
Transfer files using: Java, C++, CLI
Connected FileCatalyst Direct Servers can be connected to FileCatalyst Central for real time reporting, monitoring, and remote administration