FileCatalyst Webmail: Features

Below are some of the key features for both end users and IT administrators. Some features are available only in the Enterprise edition of FileCatalyst Webmail; check the comparison chart. Click on individual items to expand them and learn more.

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Features for End-User

Large Email Attachments

The goal of FileCatalyst Webmail has always been to solve the problem of large email attachments. The web application acts as a “go-between”, seamlessly combining file server and email server processes.
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Online Drop-Box

Similar to popular web-based file storage services, registered users can have their own file storage folder which is accessed through the web interface. For further collaboration and sharing, group folders can also be configured. This “file area” may be accessed through any of our clients, including the web application itself, the HotFolder and Express desktop applications, and even the Command-Line or API.
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Web-based Access

Every feature of FileCatalyst Webmail can be used via the web application. End-users don't need to download or install any software on their machines; any recent web browser and an internet connection is all that's required. This also eliminates any network issues which frequently arise when using FTP, such as firewall or proxy servers blocking the data transfers. This web-based interface can be easily customized to match any corporate look and feel.

Address Book

Users can select recipients from their Address Book rather than manually entering each address. The address book can grow automatically at the end of each transaction when new recipients have been entered. Moreover, administrators can grow a list of common addresses that all users have access to.

Streamlined Multiple File Selection

Unique to FileCatalyst Webmail, there is no need to select each file individually for a new transfer. Use familiar CTRL (or CMD) and SHIFT keys to select blocks of files, or select entire folders to include their contents. The folder structure is maintained and recreated on the recipient's side.

Microsoft® Outlook™ Plugin

Users can send large files to their contacts from within Outlook, unrestricted by attachment size limits. Easily accessible from the Outlook toolbar, the plugin not only solves the problem of large attachments, but provides acceleration, management, and tracking of the file transfer through FileCatalyst Webmail.
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HotFolder Automation

HotFolder is a desktop application that allows you to set up automated tasks of any level of complexity. Once configured, the user simply puts new files into a watched (“hot”) folder. The application takes care of the rest. HotFolder can be used to send files to anyone with an email address, or may be used to automate the process of putting files into one of the user's File Areas.

Reliable Delivery

Reliable Delivery is accomplished in a number of ways:

  • Because the email itself does not contain the delivered files, they will not be bounced by the mail server's file size restrictions
  • With automatic failover from UDP to FTP to HTTP, FileCatalyst Webmail stubbornly delivers files through the strictest firewalls.
  • With FileCatalyst acceleration enabled, files are sent through the harshest network conditions at speeds 100X faster (or more) than FTP.
  • Retry and Resume faculties ensure that if a connection is dropped, the entire transfer does not need to be started from scratch.
  • Checksums (at either the block or file level) for upload and download tasks verify that data has arrived intact.

One-Click Downloads

Recipients can download multiple files with one click, with the sender's intended directory structure remaining intact. Recipients can optionally be required to log in for added security. Senders are notified via email once a recipient has downloaded all the files and the download has been integrity-checked for any errors.

Recipient Tracking

Users are notified via email when recipients have downloaded their files, and the activity is logged in their user account. Successful downloads are verified by MD5 integrity checks, and notifications are specific about exactly which recipients downloaded the files.

Anonymous Accounts

FileCatalyst Webmail offers anonymous file transfers. This means that one-time users don't need to register to upload or download files, saving them time and effort. Anonymous accounts can be tightly controlled by IT Administrators to eliminate any possible abuse.

Features for IT Administrators

Simple Web based Administration

FileCatalyst Webmail administration console is completely web based. There is no need to remember complicated FTP paths or strange Unix commands. FileCatalyst Webmail will even email your administrative password if you forget it.

Fine-Grained User and Group Permissions

FileCatalyst Webmail supports multiple levels of Administration accounts. For example, first level support staff may be allowed to do only basic account management while higher level support personnel can have more privileges. There is also a Super Administrator that can have full access to configure and manage the system. IT administrators can also give specific privileges to user accounts and/or groups. To minimize the administration time, "anonymous" accounts can also be configured. Unlike with traditional FTP servers, "anonymous" accounts in FileCatalyst Webmail are not allowed to access files of other anonymous users.

Automated User Management

An expanding selection of automatic management features relieve the burden of micro-administration. Here are a few:

  • Auto-provisioning via Open LDAP and Active Directory.
  • Temporary accounts can be automatically created when registered users invite others
  • Accounts can be set to expire automatically; applies also to temporary user-created accounts
  • Automatic deletion of expired accounts

Realtime Tracking and Audit Trail

Administrators can track user activity in real time. Every transaction in FileCatalyst Webmail leaves an audit trail that can be tracked as far back as the IP address used by the user to access the system. Also reports can be generated for most active users, most popular file extensions, etc.

Global Addresses

Administrators have the option to add recipient email addresses that all users have access to, entering global addresses either manually or via a CSV file. When there are shared common recipients, this saves having the users enter them manually and ensures accuracy.

IP-based User Permissions

Administrators can configure a set of rules to limit users based on their IP address.

Example: All users coming from outside the corporate network will only be allowed to send files to email addresses within the corporation.

Example: All "anonymous" users are only allowed to send files to a single email address within the corporation.

These rules can virtually eliminate any possibility of system abuse, while not restricting regular operation to legitimate business users.

Automatic File Deletion

File retention has been fully automated in FileCatalyst Webmail. There is no need to periodically login and delete expired files. The retention period can be easily set up via the web console. The system also has an option for a staged deletion, where files are first moved to a recycle bin folder before being completely deleted from the server.

Industry-Standard Encryption

The web application may be served over HTTPS, allowing you to secure communications with your own SSL certificate. During file transfer, the authentication and command channel may also be encrypted with SSL, while the data channel has optional AES encryption, up to 2048 bits.

30-minute Deployment

FileCatalyst Webmail's software-only approach allows IT administrators to download and install the system in less than 30 minutes. FileCatalyst Webmail is platform-independent, and can be deployed Windows, Unix, Linux, Solaris, OSX, AIX or virtually any other platform that has an official Sun Java runtime.

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Server Requirements

  • Multi-core CPU with 2.5Ghz+ per core with minimum 2 cores
  • 4GB RAM or more
  • 80 GB of disk space
  • Operating system: Windows 2003 or higher, Unix, Linux, Solaris, OSX, AIX 5.3 or higher.
  • Architecture: 64-bit recommended
  • Tomcat 7.x (Tomcat 8.x currently not supported); other containers such as WebSphere and JBoss are partially supported.
  • Access to SMTP (Outgoing mail server)
  • Oracle Java SE 7 or higher (64-bit recommended; OpenJDK not supported)
  • Internet connectivity: Sub-domain or dedicated static IP with proper firewall rules

Client Requirements

  • Recent web browser such as Internet Explorer, Firefox, Safari, Opera or Chrome
  • Email account to receive emails (for recipient only).
  • Java Runtime Environment 6 (JRE) or later
  • Broadband Internet connection